Executive Personal Assistant & Office Secretary - Artalenta Asia

Join Artalenta Indonesia as an Executive Personal Assistant & Office Secretary in the vibrant heart of Bali. This dynamic role blends administrative excellence with strategic support for architectural design operations, offering a unique opportunity to contribute to a company that is a leading player in the architectural design industry. You will be part of a team that is dedicated to creating innovative and sustainable architectural solutions, and you will have the chance to work with some of the most talented architects and designers in the region.

As an Executive Personal Assistant & Office Secretary, you will be responsible for managing the day-to-day operations of the office, ensuring that everything runs smoothly and efficiently. You will be the first point of contact for visitors and clients, and you will be responsible for scheduling appointments, managing travel arrangements, and handling other administrative tasks. You will also be responsible for supporting the executive team with their administrative needs, such as preparing presentations, managing emails, and handling other communication tasks.

This is a unique opportunity to join a company that is at the forefront of the architectural design industry, and to work with a team of talented and passionate professionals. If you are looking for a challenging and rewarding career in the architectural design industry, then this is the role for you.

📋 Tanggung Jawab Pekerjaan

• Manage the day-to-day operations of the office, ensuring that everything runs smoothly and efficiently.
• Be the first point of contact for visitors and clients, and be responsible for scheduling appointments, managing travel arrangements, and handling other administrative tasks.
• Support the executive team with their administrative needs, such as preparing presentations, managing emails, and handling other communication tasks.
• Assist with the coordination of meetings and events, ensuring that all logistical details are taken care of.
• Manage the office's communication systems, including email, phone, and other communication tools.
• Assist with the preparation of reports and other documentation, ensuring that all information is accurate and up-to-date.
• Handle the office's budget and financial records, ensuring that all financial transactions are accurate and up-to-date.
• Assist with the recruitment and onboarding of new employees, ensuring that all administrative tasks are taken care of.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Minimum of 5 years of experience in a similar role, with a strong background in administrative and office management.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with project management software, such as Asana or Trello.
• Strong communication and interpersonal skills, with the ability to work well with people at all levels of the organization.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Familiarity with the architectural design industry, and a good understanding of the unique needs and challenges of the industry.
• Ability to work well in a fast-paced, dynamic environment, with the ability to adapt to changing priorities and deadlines.

🛠️ Keahlian

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